Eligibility Certification Processing Software
(ECP v.3.1.24)
INSTALLING THE SOFTWARE
- Close all programs.
- Insert the ECP CD v.3.1 into the CD-ROM drive on your computer and autoplay should start the setup process
(Note: If the CD-ROM AutoPlay feature is disabled, click the Start button, followed by the Run option. Type D:\setup.exe, where D:\ is your CD-ROM drive)
- Click Next and continue through the setup process
(Note: Some system files that need updating will be in use during the setup process. If you receive a Notice dialog box indicating that the file is in use and cannot be updated, click cancel. This will install the file on reboot. Restarting your computer after the setup process is necessary for all files to properly update.
- Click Finish then OK to restart your computer
NETWORK INSTALLATION
Consult your Network Administrator before installing the software for use on the network.
From any workstation, install the software on the network drive of your choice (i.e. k:\ecp). Every ECP user must also install the software onto their local hard drive. This will copy all the necessary system files to their own machine. Once that’s completed then change the shortcut on their local machine to point to the network location the software was installed.
RUNNING ECP FOR THE FIRST TIME
- This software has been developed for a minimum of 800x600 resolution display settings. If you are running your computer with a resolution less than this you’ll need to change your display settings under Control Panel.
- When you start the software for the first time after installation, you will need to enter a password which will be required each time you run ECP. A blank password is allowed by not entering a password and clicking Save. This is not recommended since there is confidential student information in the database. If the software is installed on a network then all users will use the same password. (contact ecp@naia.org if you forget your password)
- After setting the system password, you’ll be required to enter the school and term information. This is necessary prior to entering any students into the database. Once you’ve entered the school information, region, conference and term type into the appropriate fields, then you should click the Add New Term button. Enter a start date for the term you want to enter students into using a 4-digit year (i.e. 2004). The end date will automatically calculate when you tab to the next field. Select the current term. Then finally enter the First Date of Classes for the current term. Click OK and confirm you want to save this information. You’ll then see the current Year and Term included in the header row of the main window.
SCHOOL SCREEN (F5)
Name of School: Enter the full school name, address, city, state and zip code information in the appropriate fields.
Region: Select your region from the dropdown list provided
Conference: Select your conference from the dropdown list provided (this will be updated as needed)
Term Type: Select term type (Semester or Quarter) from the dropdown list provided
Add New Term: Enter Start Year using 4-digit year (i.e. 2004). End Year will automatically calculate.
Current Semester/Quarter: Select the current term from the dropdown list provided
First Date of Classes: Enter first date of class in current term (i.e. 01/01/2005)
(Note: When entering a new term and there’s a previous term with student data you will be asked if you’d like to bring students forward to the newly created term. The student’s academic data will be cleared out so everyone has a status of ineligible starting out in the new term.
IMPORTING PREVIOUS RECORDS (from 2.0 / 2.10 only)
The import database feature allows you to import records from version 2.0 and 2.10 only. The import will bring student records into the current selected term. Depending on the integrity and condition of the data in your previous version this feature may not work successfully. First, you need to open your previous version of ECP and export the data to a spreadsheet. To do this you need to select the Tools/Utilities Button. Select Export as Spreadsheet and all of your current data will be sent to a newly created excel file. You’ll see a dialog box indicating the filename it assigned to the excel file. This file will automatically be placed in the Export folder in the same directory that your previous version is located. (i.e. c:\ecp\export).
Once you’ve completed the export from your previous version of ECP then go into version 3.0 and select Fileà Import Database. A dialog box will appear asking for you to confirm the importing of previous records into the current year and term. Click Yes and browse to the location your exported excel file was saved from your previous version.
(Note: To import previous records from version 2.0 or 2.10 you MUST have Microsoft Excel installed on your system. If you do not have Excel or experience any other problems related to the import feature please contact us at ecp@naia.org. We would be happy to import the records for you and send it back by email.)
These instructions are intended to assist you in the installation process and importing of records. If you have any questions or comments on the use of the software or any other features, please feel free to email us at ecp@naia.org. More detailed instructions will be made available on the website.
